Executive Sales Assistant

The Executive Sales Assistant will work cooperatively with the outside sales staff to prepare proposals and provide administrative support as needed.  Additional responsibilities include providing both strategic and clerical assistance to the sales team in preparing proposals and with client communication.  In addition, the Executive Sales Assistant will assist with the administrative functions of sales and marketing events. The Executive Sales Assistant will answer incoming calls as a company representative, communicate with clients to gather advertising materials/copy, and will be the point person in intercepting potential sales calls and inquiries and referring those calls to outside sales professionals as determined by the Sales Team.

Duties and Essential Job Functions

The Executive Sales Assistant must be detail oriented, creative, and personable, articulate clearly and possess excellent written and verbal communication skills, interpersonal skills, organizational and time management skills, basic computer skills, and effective customer service skills.  

• Act as administrative assistant to the Sales Team or other designated management.  
• Complete the administrative needs of the Sales Department.
• Support the outside sales team.
• Make followup calls to confirm appointments, software and service buys or other sales correspondence.
• Manage all the sales related activity of the company.
• Answer incoming calls as a company representative.  
• Respond to sales inquiries via phone, email and in writing as directed by the Sales Team or account executives.   
• Handle a high volume of customer inquiries while providing a high quality of service to each caller.  
• Speak with customers using clear and professional language.
• Write up accurate and grammatically correct sales correspondence, including but not limited to proposals and contracts.
• Track sales orders to ensure that they are scheduled and sent out on time.
• Assist with the administrative functions of Sales events including assisting at the event, going on site visits, printing programs, picking up supplies, etc
• Carry out administrative tasks such as data input, processing information, completing paperwork and filing documents.
• Contact potential customers to arrange appointments.
• Resolve any sales related issues with customers.
• Perform other functions assigned by supervisor.  

Knowledge, Skills, Abilities

• This position will be evaluated based on demonstrating the following knowledge, skills and abilities in carrying out the duties assigned above:
• Must understand or demonstrate a high proficiency with media and sales terminology and clientfocused sales strategies.
• Must be fluent in English to a very high standard and possess strong communication skills, as liaison with clients and colleagues is a large focus within the job; second language fluency especially Spanish is a plus.
• Strong written, oral and visual communications skills.
• Must be organized and possess a high level of administration ability to effectively manage paperwork.
• Must be computer proficient.
• Ability to project a professional demeanor.
• Skilled in time management.
• Ability to actively contribute as a team member of the sales staff.
• An understanding of and appreciation for advertising sales.

Qualifications

• High School Graduate/GED and/or Associates Degree, Bachelor's Degree in a compatible field is a plus.

Current Openings for Executive Sales Assistant Jobs at Greenlink HCM Recruiting